Independent professionals billing clients directly
Direct bank-transfer invoice instructions
Give a client the bank, currency, reference, fee, and confirmation details needed to make a direct transfer correctly.
When to use it
Use this on an invoice when the client will transfer funds directly to your bank account rather than pay through a card checkout.
Replace every bracketed field before sending.
01
Payment instruction
Please pay invoice [Invoice number] by direct bank transfer. Amount due: [Amount and currency] Payment due: [Date] Transfer reference: [Invoice number or exact reference]
02
Local account details
Account name: [Name] Bank name: [Bank] Account number: [Number] Bank or routing code: [Code] Account currency: [Currency] Bank address, if required: [Address]
03
International account details
Account name: [Name] Bank name: [Bank] IBAN or account number: [Number] SWIFT / BIC: [Code] Routing or sort code, if required: [Code] Intermediary bank, if required: [Details] Account currency: [Currency]
04
Fees and conversion
Please send the invoice currency shown above and select the transfer-fee option agreed by both parties. Your bank or an intermediary bank may apply a transfer or conversion fee. Contact [your email] before sending if the bank cannot deliver the full invoice amount in the stated currency.
05
Report and confirmation
After sending the transfer, use [private invoice link] to report payment and include the transfer reference. A payment report is not confirmation that funds have arrived. The invoice will be marked paid and a receipt issued after cleared funds are verified in the receiving account.
Before you send it
Customize the commercial details.
- 01Remove the local or international block that does not apply.
- 02Confirm the account can receive the invoice currency.
- 03Never publish bank credentials that are not intended for receiving transfers.
- 04Verify cleared funds before confirming the invoice as paid.
Put the approved terms into the workflow
Keep the agreement, invoices, follow-up, and payment record connected.
This template is a general commercial starting point, not legal, tax, or financial advice. Adapt it to the engagement and obtain professional advice where required.