Developers, designers, and consultants
Scope change-order template
Document added deliverables, exclusions, price, payment timing, and schedule impact without replacing the original agreement.
When to use it
Use this after the original agreement is signed and a client request materially changes the scope, cost, delivery date, dependencies, or acceptance criteria.
Replace every bracketed field before sending.
01
Change-order reference
Change order number: [CO-001] Effective date: [Date] Original agreement: [Agreement name and date] Client: [Client legal name] Professional: [Your legal or business name]
02
Requested change
The Client has requested the following addition or modification: [Describe the new request in specific, testable language.] Added deliverables: • [Deliverable 1] • [Deliverable 2] Not included: • [Related item that remains outside scope] • [Assumption or dependency not included in the fee]
03
Commercial impact
Additional fee: [Amount and currency] Tax, if applicable: [Amount or rate] Payment schedule: [On approval / split by named milestone] New engagement total: [Original total + approved change] Additional client inputs: [Access, decisions, files, or personnel]
04
Schedule impact
Original delivery date: [Date] Revised delivery date: [Date] Reason for schedule change: [Added work and/or dependency] Dates assume the Client provides [required inputs] by [date]. A later response will move the affected dates accordingly.
05
Approval
Except for the changes written above, the original agreement remains in effect. The additional work will begin only after this change order is approved. Client name and signature: [Name / signature] Date: [Date] Professional name and signature: [Name / signature] Date: [Date]
Before you send it
Customize the commercial details.
- 01Reference the exact original agreement.
- 02Describe additions and exclusions with the same level of precision.
- 03Show the new total rather than only the added fee.
- 04Do not begin the additional work before approval is recorded.
Put the approved terms into the workflow
Keep the agreement, invoices, follow-up, and payment record connected.
This template is a general commercial starting point, not legal, tax, or financial advice. Adapt it to the engagement and obtain professional advice where required.